User's Guide to Procurement of Works



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ASIAN DEVELOPMENT BANK
6 ADB Avenue, Mandaluyong City Metro Manila, Philippines www.adb.org
User’s Guide to Procurement of Works
Standard Bidding Document—December 2016
This User’s Guide is intended to provide guidance to borrowers on how to prepare a bidding document for an admeasurement (unit price) type of works contracts, and how to evaluate bids and award contracts, based on the Asian Development Bank’s Standard Bidding Document for the Procurement of Works that are available for cases of with and without prequalification.
About the Asian Development Bank
ADB’s vision is an Asia and Pacific region free of poverty. Its mission is to help its developing member countries reduce poverty and improve the quality of life of their people. Despite the region’s many successes, it remains home to a large share of the world’s poor. ADB is committed to reducing poverty through inclusive economic growth, environmentally sustainable growth, and regional integration.
Based in Manila, ADB is owned by 67 members, including 48 from the region. Its main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.
ASIAN DEVELOPMENT BANK
USER’S GUIDE TO PROCUREMENT OF WORKS
STANDARD BIDDING DOCUMENT
December ISBN 978-92-9257-695-0

USERS GUIDE TO PROCUREMENT OF WORKS
STANDARD BIDDING DOCUMENT
December ASIAN DEVELOPMENT BANK

Printed on recycled paper Creative Commons Creative Commons Attribution-NonCommercial-NoDerivs 3.0 IGO license
(CC BY-NC-ND 3.0 IGO)
© 2016 Asian Development Bank ADB Avenue, Mandaluyong City, 1550 Metro Manila, Philippines
Tel +63 2 632 4444; Fax +63 2 636 2444
www.adb.org
Some rights reserved. Published in 2016. Printed in the Philippines.
ISBN 978-92-9257-695-0 (Print, 978-92-9257-696-7 (e-ISBN)
Publication Stock No. TIM168382-2
Cataloging-In-Publication Data
Asian Development Bank.
User’s guide to procurement of works Standard bidding document.
Mandaluyong City, Philippines Asian Development Bank, 2016.
1. Procurement. Bidding. I. Asian Development Bank.
The views expressed in this publication are those of the authors and do not necessarily reflect the views and policies of the Asian Development Bank (ADB) or its Board of Governors or the governments they represent.
ADB does not guarantee the accuracy of the data included in this publication and accepts no responsibility for any consequence of their use. The mention of specific companies or products of manufacturers does not imply that they are endorsed or recommended by ADB in preference to others of a similar nature that are not mentioned.
By making any designation of or reference to a particular territory or geographic area, or by using the term country in this document, ADB does not intend to make any judgments as to the legal or other status of any territory or area.
This work is available under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 IGO license CC BY-NC-ND 3.0 IGO) http://creativecommons.org/licenses/by-nc-nd/3.0/igo/. By using the content of this publication, you agree to be bound by the terms of this license.
This CC license does not apply to non-ADB copyright materials in this publication. If the material is attributed to another source, please contact the copyright owner or publisher of that source for permission to reproduce it.
ADB cannot beheld liable for any claims that arise as a result of your use of the material.
Attribution—You should always acknowledge ADB as the source using the following format:
[Author]. Year of publication. Title of the work in italics. City of publication Publisher. © ADB. URL or DOI] license. Please contact pubsmarketing@adb.org if you have questions or comments with respect to content, or if you wish to obtain copyright permission for your intended use that does not fall within these terms, or for permission to use the ADB logo.
Notes: In this publication, “$” refers to US dollars.
Corrigenda to ADB publications maybe found at http://www.adb.org/publications/corrigenda


iii
Contents
Abbreviations ................................................................................................................................................................. iv
Introduction The Bidding Process Invitation for Bids Section Instructions to Bidders (ITB) This Section specifies the procedures Bidders should follow when preparing and submitting their Bids. Information is also provided on the submission, opening, evaluation of bids, and on the award of contract.
Section Bid Data Sheet (BDS) .......................................................................................................................... This Section consists of provisions that are specific to each procurement and supplement the information or requirements included in Section 1 – Instructions to Bidders. Section Evaluation and Qualification Criteria (EQC) ................................................................................... This Section contains the criteria to determine the lowest evaluated bid and the qualifications of the Bidder to perform the contract if the bidding was not preceded by a prequalification process and postqualification is applied.
Section Bidding Forms (BDF) ........................................................................................................................... This Section contains the forms, which are to be completed by the Bidder and submitted as part of its Bid if the bidding was not preceded by a prequalification process.
Section Eligible Countries (ELC) ...................................................................................................................... This Section contains the list of eligible countries.
Section Employers Requirements (ERQ) ....................................................................................................... This Section contains the Specifications, Drawings, Supplementary Information that describe the Works to be procured, Personnel Requirements, and Equipment Requirements.
Section General Conditions of Contract (GCC) ............................................................................................ This Section contains the general clauses that govern the Contract. These General Conditions shall be the Conditions of Contract for Construction, Multilateral Development Bank Harmonized Edition, prepared by the
Fédération Internationale des Ingénieurs-Conseil (FIDIC 2010 MDB version. These Conditions are subject to the variations and additions set out in Section 8 (Particular Conditions of Contract).
Section Particular Conditions of Contract (PCC) .......................................................................................... This Section contains provisions that are specific to each contract and that modify or supplement the GCC. Whenever there is a conflict, the provisions herein shall prevail over those in the GCC.
Section Contract Forms (COF) ....................................................................................................................... This Section contains forms, which, once completed, will form part of the Contract. The forms for Performance Security and Advance Payment Security, when required, shall only be completed by the successful Bidder after contract award.


iv
Abbreviations
ADB Asian Development Bank
BDF Bidding Forms
BDS Bid Data Sheet
COF Contract Forms
ELC Eligible Countries
ELI Eligibility Form
EQC Evaluation and Qualification Criteria
EQU Equipment Form
ERQ Employers Requirements
EXP Experience Form
FIN Financial Data Form
GCC General Conditions of Contract
ICB International Competitive Bidding
IFB Invitation for Bids
ITB Instructions to Bidders
LIT Pending Litigation Form
PCC Particular Conditions of Contract PER Personnel Form
SBD Standard Bidding Document


1
Introduction
The Standard Bidding Documents for Works (SBD Works) have been prepared by the Asian Development Bank
(ADB) for borrowers to use in the procurement of admeasurement (unit price or rate) for the types of work contracts in international competitive bidding. The procedures and practices presented in the SBD Works have been developed based on broad international experience and on the Master Bidding Document for Procurement of Works prepared by multilateral development banks and other public international financial institutions. They are structured according to and contain the provisions of the Master Procurement Document, except where
ADB-specific considerations have required a change. The SBD Works must be used for the procurement of works contracts financed in whole or in part by ADB unless
ADB agrees to the use of other acceptable bidding documents.
This user’s guide covers two SBD Works documents.


Sbd works following prequalification
Sbd works without prequalification
Advertisement and notification
Preparing and issuing a bidding document
Bid preparation and submission
Bid evaluation and contract award
Standard format for invitation for bids
Table of clauses
B. contents of bidding document
C. preparation of bids
D. submission and opening of bids
E. evaluation and comparison of bids
F. award of contract
Table of criteria
Criteriacompliance requirements
Letter of bid
Schedulesschedule of payment currencies
Tables of adjustment data
Bid securitybank guarantee
Bid-securing declaration
Bill of quantities
Unitabbreviation
Sample bill of quantities
B. work items
Item no.description
C. daywork schedule
Bill no.item no.
Technical proposal
Site organization
Bidder’s information
Joint venture/specialist subcontractor information
Pending litigation and arbitration
Financial data for previous 3 years
Annual turnover data for the last . . . . years
Financial resources
Current contract commitments
Contract with similar key activities
Table of contents
Drawingsnotes
Supplementary information
Equipment requirements
Appendixgeneral conditions of dispute board agreement
Procedural rules
Part a – contract data
Section name/description
Notification of award
Contract agreement
Performance security
Advance payment security



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