Step 1: Follow the Portal Path:  SuppliersSupplier Self Service  Click on “Create” in the asn section Figure Step 2



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background image Create Advanced Shipping Notification (ASN) Manually October 20, 2015 1
Step 1: Follow the Portal Path

SuppliersSupplier Self Service Click on Create in the ASN section
Figure 1.
Step 2: Click on the Purchase Order Document Number to create the ASN. Figure 2.





background image Create Advanced Shipping Notification (ASN) Manually October 20, 2015 2
Step 3: The Purchase Order is displayed. Click on Create ASN” to continue the process. Figure 3.
Step 4: Enter the following required Delivery Information

Delivery Date – Date the load is to be delivered to final destination (unloading appointment date)

Shipping Date- Date the load is to leave the vendor’s warehouse or storage facility

Means of Transportation – Select the appropriate shipping method, i.e., truck, railcar.

Railcar/BOL/Conveyance – Bill of lading number or railcar number etc.

Establishment number – FSIS establishment number – only applies to those vendors that are operating under Food Safety and Inspection Service, Federal Meat Inspection Act (Livestock-
Poultry) Figure 4.

background image Create Advanced Shipping Notification (ASN) Manually October 20, 2015 3
Step 5: Once the delivery information is entered, user can click the checkbox in the Item Selection column to select the line items) that were shipped. There is no need to delete the unselected line items. If no items are selected, the user will receive an error message Select at least one item. If all the line items on the PO were shipped, users can click the Select All button and then click the trashcan icon to delete those line items that were not shipped on the ASN. Figure 5.
Step 6. After all applicable items have been checked, click on the Goods Delivered to Recipient icon. Figure 6.

background image Create Advanced Shipping Notification (ASN) Manually October 20, 2015 4
Step 7: If completely correct, message will display Success, you changes have been adopted successfully. Note The ASN document can be printed by clicking the Print button. Note If an ASN was created in error, please contact
WBSCMAMSHelpDesk@ams.usda.gov and ask for the ASN deleted. Please provide the 1.)ASN, 2.) PO and 3.) PO line item number. Figure 7.



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