Rrocurement of



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Government of India
Ministry of Finance
Department of Expenditure
MANUAL FOR
RROCUREMENT OF
CONSULTANC\1
& OTHER SERVI ES
2017
Government of India
Ministry of Finance
Department of Expenditure


Manual
for
Procurement of
Consultancy
&
Other Services
2017
Government of India
Ministry of Finance
Department of Expenditure



FOREWORD
1. Government organizations procure a wide variety of goods and services and undertake execution of works in pursuance of their duties and responsibilities. With a view to improving transparency indecision making in public procurement and reducing the scope for subjectivity, Department of Expenditure in 2006 had prepared a set of three Manuals on Policies and Procedures for Procurement of Goods, Works and hiring of Consultants, in conformity with the General Financial Rules (GFR), 2005. Over the years, these Manuals have served as a guidebook for procurement.
2. In the last few years, the Government of India has issued new instructions in the domain of public procurement. Some of these important changes include introduction of Central Public Procurement Portal (CPPP), Government e-Marketplace (GeM), preferential market access for micro and small enterprises, inclusion of integrity pact, etc. The GFR has been revised comprehensively in March 2017 covering inter-alia these set of new instructions. Consequently the Manual of Procurement too has been revised after a decade and within a month of the release of GFR 2017.
3. The new Manual on Procurement of Consultancy & other Services has been extensively revised in keeping with GFR 2017 and in consonance with the fundamental principles of transparency, fairness, competition, economy, efficiency and accountability. Efforts have been made to coverall major aspects of procurement in this Manual in a user- friendly manner. The manual is the outcome of extensive consultations in two stages with
Ministries/Departments/PSUs and other organizations over a period of six months. Manuals issued by this Department are to betaken as generic guidelines, which have to be necessarily broad in nature. Ministries/Departments are advised to supplement this manual to suit their local/specialized needs, by issuing their own detailed manuals including customized formats Standard Bidding Documents and Schedule of Procurement Powers to serve as detailed instructions for their own procuring officers. I would like to acknowledge the lead taken by Dr. Vivek Joshi, Joint Secretary, DoE and dedicated efforts of Shri Sanjay Aggarwal, Director (PPD), Shri Vinayak T. Likhar, Under Secretary (PPD) and Shri Girish Bhatnagar, Consultant (Public Procurement) in revision of this Manual. I would also like to thank Ministries, Departments, other organisations and individuals who reviewed the drafts of the Manual and provided their valuable inputs.
6. I hope that this Manual would be useful to procuring officials working in various Ministries/
Departments as operating instructions and will bring about greater transparency and predictability in Government procedures and help in improving the ease of doing Business with Government.
(Ashok Lavasa)
Date : 18.04.2017 Finance Secretary


v


Manual for procurement of consultancy &
Other services
Purpose/objective statement of services
Service outcome statement
Justification for the procurement of services
Conflicting association
Conflicting relationships
Role/functions of iems:
Country-wide debarment
Debarment from concerned procuring entity:
Contractor/consultant/service provider
Sss - risks and mitigations
Detailed scope of work
Expected requirement of key professionals and kind of expertise
Deliverables and reports requirements
Procedure for review of the consultancy after award of contract
Estimated resources
Physical inputs costs:
Letter of invitation;
Qualification criteria;
Price adjustment:
Proposed form of contract:
Conflict of interest:
Applicable law and settlement of disputes:
Method of selection:
Direct negotiation:
Staff or associates of consultancy/service provider firms:
Termination due to breach of contract:
Services by ministries or departments will be mandatory for goods or services
Labour/personnel activity schedule:
Performance specifications, drawings:
Institutional arrangements and procedure for review of work of
Financial capability
Equipment and managerial capability:
Other services 2017
In case of consultancy services
In case of other (non-consultancy) services
Section iii preliminary evaluation of responsiveness
Section v evaluation of technically successful bids financial evaluation
Section vi summary of recommendations
Remarks by the accepting authority ________________________________________
Name of the consultancy firm:
Signature name and designation of the members
Right time and place
Procurement price.
End-of-life costs.
Broader obligations principle
Execute contracts on behalf of
By refusal of a party to perform
Fast track procedure
Arbitral tribunal not bound to rule in accordance with terms of
Whistle blowers protection (amendment) act, 2015
Publishing of tenders:



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