Mot testing guide: a handbook for scheme administration

Requirements for Authorisation

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Requirements for Authorisation

Issue Date March 2019 45 be designed to ensure that all staff conducting MOT testing have followed the in year training requirement and have passed the annual assessment. A procedure needs to be in place to check that at least a sample of MOTs are checked to ensure that the correct routines and procedures are followed and that the correct standards are applied. a. An AE may consider implementing an assurance approach which could include a third party or Trade representative. Any third party should cover aspects relating to MOT test standards and the administrative management of the MOT business. Alternative approaches could be to nominate an experienced and well regarded tester to conduct the assurance checks, to rotate the responsibility across the team or to partner with neighbouring garages. It would be expected that all those carrying out assurance checks should be trained as MOT testers. The key factor in whatever approach is to ensure that all testers have a proportion of tests rechecked by someone who is independent of that tester – so they can have some degree of objectivity. b. The frequency of checks may typically be expected to be 1 per tester every 2 months. However, this is based on the average garage throughput of 2-3 tests per day for experienced testers – so should be varied to reflect the volume of tests done or any other special circumstances – such as the experience of testers. For example if a tester is inexperienced or doing twice the average of 2-3 tests per day you should consider increasing the checks to once a month. c. Where a VTS has one Tester it is expected that the AE should also have in place a suitable means of assuring the quality of testing. This could include using a rd party assessor, a reciprocal arrangement with a local VTS. Where this is not possible other methods should be used to ensure the quality of testing e.g. the use of test quality reports to check the testers own performance against the national statistics, noting reasons for differences and any action taken if appropriated. The assurance processes in place should be subject to regular review, this will enable an AE to monitor the effectiveness and if necessary make changes where required.
e. Assurance checks should include the operation of the VTS and the test quality of the MOT tests carried out by the Testers at the VTS.
f. Whoever is conducting the quality assurance check i) Closely watch all parts of the test as they are carried out or ii) Closely observe the testing process, and conduct a full reexamination of the vehicle to check standards application.
g. Once the Tester has completed the test, which will be the subject of a QC check any difference in the test result, test standards or observed defects must be discussed and resolved prior to confirmation of the test result on the MOT Testing Service. h. The result of the assurance check must be recorded – including any agreed action. That agreed action could be additional training, a garage development session or any other appropriate action. The key thing here is to show that corrective action is taken. i. Where unusually high numbers of failings are found – then it would be expected that the frequency of checks is increased until such time as it is evidenced that the problem has now been solved.

The mot testing
Foreword issue date march 2019 1
Availability and maintenance of the guide
Abbreviations & definitions
Department (the)
Group ab collectively describes test classes 1 and 2 group b
Mot testing service
Vrm vehicle registration mark. vts
The class a testis the normal class 4 test with the addition of
The class a testis the normal class 5 test with the addition of
A2.2 dual purpose vehicles
A2.4 living vans
Note: if the motor tricycle has an unladen weight not
Authorised examiners
B2 training
B3 cessation of authorisation and other changes to businesses
Transfer of records following cessation
Independence of new aes
B4 general responsibilities
Premises and equipment
Liability for vehicle damage
Decline to test
Abandoned and aborted tests
Retests (reexaminations)
Note: a pass result must not be
Use of testing stations by dvsa
Designated councils, taxis and private hire vehicles c
C2 taxis and private hire vehicles
Requirements for authorisation
Who is eligible to become an authorised examiner
Testing responsibilities
Cessation for disciplinary reasons
Changes to businesses
How to apply to become an ae
Receipt of application by dvsa
Additional requirements before a site is authorised to test
Internet connection requirements
Printer requirements
Timing of training
Validity of training
Application enclosures.
Requirements for premises
Equipment requirements.
Mot testing signs and notices.
Equipment awaiting approval
Headlamp aim testing.
Brake testing
Weighing equipment
Underside inspection.
Plate brake tester.
Diesel engine emissions.
Premises, test bay and equipment layout.
Diesel engine emissions
Brake testing.
Plate brake tester
Emissions testing equipment.
Intention to refuse the authorisation of a tester
E3 ongoing requirements
Complaints regarding dvsa
H2 special notices
Vt01 - application for mot authorisation or a variation to mot authorisation
Vt9a - vehicle testing classes, fees and appeals poster
Replacement test documentation
Vt32 – advisory notice
Welsh language policy
H5 retention of documentation
Discipline i
Underlying principles - testers
Underlying principles - authorised examiners
Disciplinary action - how it can arise
Points evaluation
Formal discipline
Normal level of action
Subject appendix
Notice of cessation
Period of cessation for testers
Vehicle prohibitions
J2 role of the vts
Police vehicle defect rectification scheme
K2 vehicle defect form
K3 role of the vts
Accounts and fees
L2 retest fees
L3 duplicate, replacement and exchange certificate fees
L4 value added tax, credit card payments and appeal fees
Methods of paying for slots:
System rules and user roles
Roles and responsibilities
Non-mandatory roles
How to organise roles within an authorisation
Sole trader or partnership with more than one vts.
Contingency review procedures
Note: do not disclose your password to anyone
Examples of contingency testing documentation
Authorising ct
Contingency testing incident code
Vehicle registration process during contingency testing
Mot contingency testing procedures
Catch up must be completed as soon as the service becomes available again.
Incomplete tests prior to ct
Mot manager training
B. timing of training
D. apply for training
Assessments in the course
Authorised examiners in receivership etc.
Facilities and security
Equipment calibration
Portable appliance testing
Frequency and location of calibration
Roller and plate brake testers, atl and motorcycle weighing facilities, and
Decelerometers and salter brake testers
Roller and plate brake testers, and headlamp aim testers
Exhaust gas analysers
Atl weighing facility
Diesel smoke meter
Calibration by vehicle test stations
Hardware requirements
Liability for loss or damage
Tester qualifications
National craft certificate
Business and technician educational council
Tester training and demonstration tests
Training and demonstration test requirements
Not in use appendix
Appendix 8.5 credits
Fraud, dishonesty or gross negligence
Cessation without previous warning
Additional very serious offences for testers
Penalty points
Split testing
Incorrect test methods
Incorrect operation of testing scheme
Description of item
A. credits for training
B. credits for proven satisfactory testing
Credits appendix
Normal sanction level – authorised examiner appendix 8.7
Informal hearings
Requests fora hearing
Conduct of the hearing.
Notice of cessation - effective date of cessation
Major and minor errors
Section 1 brake controls brakes
Section 1 parking brake mechanism. brakes
Section 3 view to rear
Supplementary tests for
Appendix 9 contact points
Change table
Implementation of eu directive 2014/45
Section nb bcontingency testing
Section db par 7.4
Section h documentation
Section d req for auth
Section h replacement test
Authorised examiner
Complaint about a test
Data protection. 28
Driving licence. 89
Index _____________________________________________________
Equipment calibration
Equipment calibration. 141
Headlamp aim testing
Incorrect operation of testing scheme
Incorrect test standards
Replacement test documentation. 97
Tester training
Tester training

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