Authority for interpretetion and review of procurement manual



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GOA SHIPYARD LTD. PROCUREMENT MANUAL
INDEX
CHAPTER
PARA
DESCRIPTION
PAGE Nob b

INTRODUCTION
1-3

1.1 NEED FOR UPDATION

1.2 AUTHORITY FOR INTERPRETETION AND REVIEW OF PROCUREMENT MANUAL


1.3 OBJECTIVES OF PROCUREMENT

1.4 ROLE OF DEPARTMENTS

1.5 GLOSSARY OF TERMS

1.6 DEFINITIONS
2
ITEMS OF PROCUREMENT
4-6

2.1 PROJECT ITEMS

2.2 GENERAL STOCK ITEMS

2.3 CAPITAL ITEMS

2.4 DIRECT PURCHASE ITEMS

2.5 SHIP REPAIR ITEMS

2.6 GUARANTEE REFIT ITEMS

2.7 CIVIL WORKS ITEMS

2.8 CANTEEN ITEMS

2.9 OUTSOURCING

2.10 HIRING

2.11 ACQUISITION
3
METHODS OF PROCUREMENT

7-8

3.1 TYPES OF BIDDING SYSTEM

3.2 METHODS OF PROCUREMENT

3.3 MODES OF PROCUREMENT
4

BIDDING SYSTEMS
9-11

4.1 SINGLE BID SYSTEM

4.2 TWO BID SYSTEM

4.3 TECHNICAL EVALUATION

4.4 COMMERCIAL DISCUSSIONS

4.5 PRICE BID ii


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b
OPEN COMPETITVE BIDDING
12-19

5.1
OPEN COMPETITVE BIDDING (OCB)

5.2 EXCEPTIONS TO OPEN COMPETITIVE BIDDING

5.3 PUBLISHING TENDERS

5.4 TIME PERIOD

5.5 PROCESSING BIDS

5.6 GLOBAL TENDER

5.7 TENDER FEE

5.8 EARNEST MONEY DEPOSIT

5.9 EXEMPTION FROM EMD

5.10 PROCESSING EMD

5.11 RELEASE OF BANK GURANTEE

5.12
FOREFEITURE OF EMD

5.13 SECURITY DEPOSIT

5.14 BANK GUARANTEE

5.15 WAIVER OF SECURITY DEPOSIT

5.16 REFUND OF SECURITY DEPOSIT

5.17 RELEASE OF BG

5.18
FOREFEITURE OF SD AND ENCASHMENT OF BG

5.19 PERFORMANCE BANK GUARANTEE ( PBG)

5.20 INVOCATION OF PBG
6

LIMITED COMPETITIVE BIDDING
20-21

6.1 LIMITED COMPETITIVE BIDDING

6.2 BID PROCESSING
7

TWO STAGE BIDDING
22-23

7.1 WHEN TWO STAGE BIDDING

7.2 EXPRESSION OF INTEREST (EOI)

7.3 PROCEDURE
8

SINGLE SOURCE PROCUREMENT
24-25

8.1
WHEN SINGLE SOURCE PROCUREMENT

8.2
PROCEDURE

8.3
RESULTANT SINGLE VENDOR iii


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b
EMERGENCY PROCUREMENT
26-30

9.1 EMERGENCY PROCUREMENT

9.2 LOCAL PROCUREMENT THROUGH COMMITTEE

9.3 SELECTION OF ITEMS BY CUSTOMER REPRESENTATIVES

9.4 PROCUREMENT OF SPARES FOR PLANT MAINTENANCE

9.5 PROCUREMENT OF ITEMS & SERVICES FOR SHIP REPAIR & MAINTENANCE

9.6 CASH PURCHASES

9.7 PROCEDURE
10

RATE CONTRACT
31-36

10.1 OBJECTIVES

10.2 GOODS AND SERVICES TO BERATE CONTRACTED

10.3 INFORMATION FOR TENDER ENQUIRIES

10.4 RC PLACING DEPTS

10.5 PERIOD OF RC

10.6 CONDITIONS APPLICABLE

10.7 PARALLEL RC

10.8 EXTENSION OF RC

10.9 GUIDELINES TO AVERT DELAY

10.10 PLACEMENT OF SUPPLY ORDERS

10.11 MAINTENANCE CONTRACT

10.12 LOGISTICS CONTRACT

10.12.1 TRANSPORTATION OF GOODS

10.12.2 TAXI SERVICES

10.12.3 YARD CLEANING & MATERIAL HANDLING

10.13 COMMON POINT FOR ALL CONTRACTS
11
ELECTRONIC REVERSE AUCTION
37-40

11.1 PREREQUISITES

11.2 INFORMATION INNIT

11.3 BUSINESS RULES

11.4 PREPARATION TO ERA

11.5 SYSTEM AUDIT

11.6 DURATION

11.7 PASSWORD CHANGE iv


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b
11.8 OPENING PRICE (OP)

11.9 VISIBLE ON THE SCREEN

11.10 BIDDING

11.11 EMERGENCY BIDDING

11.12 PROXY BIDDING

11.13 CLOSING PRICE (CP)

11.14 NO BID RECEIPT
12

E-TENDERING
41-47

12.1
OBJECTVES

12.2 THRESHOLD LIMIT

12.3 DIGITAL SIGNATURE CERTIFICATES (DSC):

12.4 ENROLLMENT

12.5
DSC REGISTRATION

12.6 MANUAL

12.7 LOGGING IN

12.8 BASIC DETAILS

12.9 COVER DETAILS

12.10 NOTICE INVITING TENDERS (NIT)

12.11 WORK ITEM DETAILS

12.12 FEE DETAILS

12.13 TENDER DATES

12.14 BID OPENERS

12.15 BILL OF QUANTITY (BOQ)

12.16 PUBLISHING TENDERS

12.17
CORRIGENDUM

12.18 ENCRYPTION AND DECRYPTION

12.19 VIEWING THE DOCUMENTS

12.20 BID EVALUATION

12.21 PRICE BID OPENING

12.22 FINANCIAL BID EVALUATION

12.23 AWARD OF CONTRACT

12.24 CENTRAL PUBLIC PROCUREMENT (CPP) PORTAL v


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b

ON LINE PROCUREMENT
48

13.1 UNIQUENESS

13.2 PROCEDURE

13.3 APPLICATION

13.4 MANUAL PROCESSES
14
SOURCING GOODS

49-57

14.1 BIDDER BASE

14.2 SUPPLIER LIST

14.3 SUPPLIERS GROUPING

14.4
BaaN SUPPLIER MASTER

14.5 NOMINATION OF SUPPLIERS

14.6
DQA COMPENDIUM

14.7 CLASSIFICATION SOCIETY LIST

14.8 REGISTRATION OF NEW SUPPLIERS

14.9 MODE OF REGISTRATION

14.10 REGISTRATION PROCEDURE

14.11 ASSESSMENT OF CAPACITY AND CAPABILITY

14.12 CAPACITY EVALUATION

14.13 FINANCIAL CAPACITY AND CLASSIFICATION

14.14
ASSESSMENT

14.15 DOCUMENTS

14.16 CLARIFICATIONS

14.17 VALIDITY

14.18 AMENDMENT TO SUPPLIER DETAILS

14.19 ONLINE VENDOR REGISTRATION
15
NEED OF PROCUREMENT

58-60

15.1 NONAVAILABILITY

15.2 ESTIMATE OF QUANTITY

15.3 COST ESTIMATE

15.4 VETTING COST ESTIMATE

15.5 EXEMPTIONS vi


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b
PROCUREMENT ADVICE

61-64

16.1 PROCUREMENT ADVICE (PA)

16.2 TECHNICAL ADVICE (TA)

16.3 PROJECT PROCUREMENT ADVICE (PPA)

16.4 PROCUREMENT ADVICE SERIES

16.5 GENERAL STOCK PROCUREMENT ADVICE (GSPA)

16.6 DIRECT PROCUREMENT ADVICE (DPA)


16.7 SUBCONTRACT ADVICE (SCA)

16.8 REQUISITION FOR SERVICES (RFS)

16.9 EQUIPMENT PROCUREMENT PROPOSAL
17

BID DOCUMENTS
65-72

17.1 DETERMINE METHOD

17.2 BID DOCUMENT

17.3 FORMATS

17.4 DEVIATIONS

17.5 TAXES AND DUTIES

17.6 ISSUE OF EXCISE DUTY EXEMPTION CERTIFICATE
(EDEC):

17.7 ISSUE OF CUSTOM DUTY EXEMPTION CERTIFICATE

17.8 CUSTOM CLEARANCE

17.9 APPEAL

17.10 EXCHANGE RATE VARIATION (ERV):

17.11 DOCUMENTS FOR ERV

17.12 PARTICIPATION OF INDIAN REPS FOR OVERSEES BIDDERS

17.13 BID REJECTION CRITERIA

17.14 BID REJECTION WITH APPROVAL

17.15 BIDDERS SEEKING CLARIFICATION

17.16 BID RESUBMISSION AND WITHDRAWAL

17.17
CORRIGENDUM

17.18 BID VALIDITY

17.19 GRIEVANCE CELL

17.20 BOOK EXAMINATION CLAUSE (BEC) vii


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b
PAYMENT TERMS

73-82

18.1 STANDARD PAYMENT TERMS

18.2 INDIGENOUS SUPPLIERS

18.3 OVERSEAS SUPPLIERS

18.4 DEVIATIONS

18.5 TIMELY PAYMENT

18.6 BILL TRACKING SYSTEM

18.7 GUIDELINES FOR 90% PAYMENT

18.8 GUIDELINES FOR PAYMENT THROUGH BANK (DTB)

18.9 RECEIPT MAINTANCE OF GOODS

18.10 GUIDELINES FOR ADVANCE PAYMENT (ADV)

18.11 GUIDELINES FOR LETTER OF CREDIT (LC)

18.12 COLLECTION AGAINST DOCUMENT (CAD)

18.13 INTEREST BEARING ADVANCE

18.14 STAGE PAYMENTS (STG)

18.15 PAYMENT FOR PART SUPPLY

18.16 PAYMENT FOR SHIP REPAIR WORKS

18.17 PAYMENT TERMS FOR OUTSOURCING

18.18 PAYMENT TERMS FOR MAINTENANCE CONTRACTS

18.19 MODES OF PAYMENT

18.20 DISPENSATION
19
LIQUIDATED DAMAGE
83

19.1 LEGAL STATUS

19.2 QUANTUM OF LD

19.3 WAIVER OF LD

19.4 FORCE MAJUERE
20
BIDS PROCESSING
84-88

20.1 SUBMISSION OF BIDS

20.2 HAND DELIVERY OF BIDS

20.3
CORRIGENDUM

20.4 CLARIFICATIONS

20.5
RE-SUBMISSION OF BIDS

20.6 OPENING OF BIDS viii


GOA SHIPYARD LTD. PROCUREMENT MANUAL
CHAPTER
PARA
DESCRIPTION
PAGE Nob b
20.7 DELAYED BIDS

20.8 LATE BIDS


20.9 UNSOLICITED AND UNSIGNED BIDS

20.10 EXERCISING CAUTION

20.11 ERROR IN PRICES
21
TECHNO-COMMERCIAL EVALUATION
89-91

21.1 TECHNICAL EVALUATION

21.2
TNC MEETING GUIDELINES

21.3 WAIVER OF QUALIFICATION REQUIREMENT

21.4 COMMERCIAL EVALUATION(CNC):

21.5 GUIDELINES FOR CNC
22
SCRUTINY OF PRICE BIDS
92-99

22.1 Scrutiny of Bids

22.2 RANKING OF BIDS FOR DEFENCE PROJECTS

22.3 RANKING BIDS OTHER THAN FOR DEFENCE PROJECTS

22.4 LOADING FACTOR

22.5 NONACCEPTANCE OF STANDARD PAYMENT TERMS

22.6 ADVANCE PAYMENT

22.7 FREIGHT AND INSURANCE

22.8 OVERSEAS BIDS

22.9 OVERSEAS VIS-À-VIS INDIGENOUS BIDS

22.10 PERFORMANCE BANK GUARANTEE

22.11 ADDITIONAL DELIVERY PERIOD

22.12 DEVIATION IN LD CLAUSE

22.13 DEVIATION IN WARRANTY CLAUSE

22.14 DEVIATION IN PRICE VALIDITY OF OFFFER

22.15
B&D AND OTHER STANDARD CLAUSES

22.16 OTHER DEVIATIONS

22.17 DEVIATIONS IN TECHNICAL SPECIFICATIONS

22.18 OPENING OF PRICE BIDS


Procurement by civil engineering section
Goa shipyard ltd. procurement manual
Iii. single source procurement
I) verification of bg
Taxi services
Direct registration
Renewal of registration
Registration cancellation or suspension
Non-acceptance of applications
Custom clearance
Participation of indian reps for oversees bidders
Receipt maintenance of goods
Indigenous supplier
Inland freight charges:
Criteria for goods of divisible nature.
Penalty in case of non compliance of indigenous content:
Debarment of bidders for false declaration :
Of tendering officer
Concurrence-limitations
System the following attributes shall be considered for evaluation of performance.
Banning of business dealings with delinquent entities
Particulars suspension
Banning of business dealings
Order for suspension/banning.



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